Accounts Payable

• Receiving and managing payment of invoices from vendors and service providers
• Processing purchase orders as needed, and obtaining appropriate approvals
• Data entry of A/P
• Printing and mailing checks, meeting due dates to avoid late charges

• Invoicing
• Collection calls
• Posting receivables
• Coordinating with Sales for the management of late or incorrect payments

• Receiving employee expense reports, checking for accuracy and reconciling with receipts
• Formatting expense reports if required
• Assisting employees with reimbursable travel reports, cross-charging, etc.
• Obtaining the proper management approvals prior to payment
• Data entry of expense reports into accounting software
• Reimbursing employees in a timely manner based on corporate policies

• Bank reconciliations
• Preparing 1099s
• Monthly, quarterly, and annual state sales tax filing
• Producing financial reports for CPA

• Payroll reporting including the bi-weekly collection of timesheets and the communication to payroll service
• Employee morale building including birthday announcements, company celebrations and more

• Acting as company receptionist and phone operator
• Distributing mail
• Ordering and maintaining office supplies
• Maintaining customer and vendor files, accounting and tax records
• Assisting staff with general administrative duties and logistics
• Regularly engaging with staff.