Bookkeeper & Office Manager (Hialeah Area)

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Accounts Payable

Receiving and managing payment of invoices from vendors and service providers

Processing purchase orders as needed, and obtaining appropriate approvals

Data entry of A/P

Printing and mailing checks, meeting due dates to avoid late charges

Accounts Receivable

Invoicing

Collection calls

Posting receivables

Coordinating with Sales for the management of late or incorrect payments

Expense Report Processing

Receiving employee expense reports, checking for accuracy and reconciling with receipts

Formatting expense reports if required

Assisting employees with reimbursable travel reports, cross-charging, etc.

Obtaining the proper management approvals prior to payment

Data entry of expense reports into accounting software

Reimbursing employees in a timely manner based on corporate policies

General Accounting/Tax Accounting

Bank reconciliations

Preparing 1099s

Monthly, quarterly, and annual state sales tax filing

Producing financial reports for CPA

Human Resources Assistance

Payroll reporting including the bi-weekly collection of timesheets and the communication to payroll service

Employee morale building including birthday announcements, company celebrations and more

General Administrative Assistance

Acting as company receptionist and phone operator

Distributing mail

Ordering and maintaining office supplies

Maintaining customer and vendor files, accounting and tax records

Assisting staff with general administrative duties and logistics

Regularly engaging with staff.
Candidates must possess a minimum of five years experience in an administrative/accounting role, fluent with general office software such as MS-Word, MS-Excel, MS-Outlook, email, etc. Experience with accounting software and "QuickBooks Online" a must. Must be an above average performer, a self-starter, comfortable working in an independent manner with the ability to prioritize a heavy workload. Must possess excellent communication and interpersonal skills.