Listing Info

Title: Senior Lease Administrator
Location: US-PA-Philadelphia
Other Locations:

Global WorkPlace Solutions

Johnson Controls Global WorkPlace Solutions (GWS) is a leading provider of facilities and commercial real estate management for many of the world's largest companies. We create business advantage for our customers through tailored solutions that optimize their real estate and energy performance while reducing total occupancy costs. Our 18,000 employees have delivered over $3 billion in savings for our customers since 2000 and ensure the business continuity for the 1.5 billion square feet of real estate that we manage in more than 75 countries.

Responsibility Level

The Senior Lease Administrator is responsible for administering a portfolio of leases and the accurate processing of lease obligations, including the abstraction of lease data into a database and adhering to the compliance procedures established for processing and reviewing rent and related lease expenses. The Senior Lease Administrator may be responsible for managing special abstraction projects, performing quality control, training others on leaseadministration functions and use of systems and/or databases, and creating and implementing policies and procedures that support best practices.

Principal Duties

• Accurately abstract lease data into a lease administration database, adhering to abstraction procedures
• Interpret and analyze lease issues, escalating to superiors as needed
• Perform CAM and, or Operating Expense invoice reviews and Desk Top Lease Audits as necessary
• Process lease related invoices, and variable and recurring rent in accordance with compliance procedures
• Administer sub-tenant receivable leases, including billing and collection
• May generate, publish and distribute lease administration database reports
• May be responsible for working with the customer, database manager and/or reporting manager to develop reports when assistance is needed
• Pro-actively track and manage lease related critical dates
• Interact and communicate professionally with the customer and other real estate team members regarding lease administration issues and/or database issues
• May be the point of contact for all lease related inquiries and coordination of service and/or information among other real estate teams, landlords and subtenants
• Track lease administration cost saving recoveries and opportunities
• Review Estoppel and SNDA requests against lease requirements, obligations and outstanding rent related issues and coordinate execution and delivery, as needed
• May perform periodic database audits and other operational assessments
• May be responsible for reviewing and approving the monthly rent roll prepared by the assigned team for accuracy and compliance with procedures prior to submitting to the customer for payment
• May interface with accounting to establish vendor set-up, as needed
• May collect Landlord W9 forms, as needed
• Coordinate ad hoc projects as required
• High School Diploma required
• Minimum 3-5 years of lease administration experience or relevant experience at a highly competent level
• Documented experience with performing CAM/Operating Expense invoice reviews and Desk Top Lease Audits
• Strong understanding of accounts payable and receivable accounting
• Demonstrate good knowledge of commercial lease language and interpretation
• Demonstrate strong verbal and written communication skills, and business math proficiency
• Strong interpersonal skills with a focus on teamwork and customer service
• Ability to work on multiple projects simultaneously, prioritize, follow-up and bring projects to conclusion