Job Details
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Location:Woodbury, NY
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Posted:May 24
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Senior Administrative Assistant
Division Profile
CBRE Group, Inc. (NYSE:CBG), a Fortune 500 and S&P 500 company headquartered
in Los Angeles, is the world's largest commercial real estate services and
investment firm (in terms of 2012 revenue). The Company has approximately
37,000 employees (excluding affiliates), and serves real estate owners,
investors and occupiers through more than 300 offices (excluding affiliates)
worldwide. CBRE offers strategic advice and execution for property sales and
leasing; corporate services; property, facilities and project management;
mortgage banking; appraisal and valuation; development services; investment
management; and research and consulting. Please visit our website at
www.cbre.com.
CBRE's Brokerage division executes strategic, integrated and comprehensive
commercial real estate brokerage services for tenants/occupiers, property
owner and narrowly focused vertical industries in the office, industrial and
retail sectors. Clients make informed real estate decisions underwritten by
world-class and industry leading proprietary market research, analytical and
consultative services. The Brokerage division draws frequently and seamlessly
from other CBRE services to provide clients what they need functionally
anywhere in the world.
To be considered for a position with CBRE, please apply online at
http://cbre.com/careers. Click on Search and Apply” on the left side of the
screen. If a pop-up window does not open, please check your browser's
settings. On the login window either login with your existing username and
password or click on Register Today” to create one. Once you are logged in
you can either apply for specific jobs or submit your general application
using the link at the bottom of the page.
Responsibilities
Performs administrative duties such as conducting research, updating and
maintaining databases, preparing company forms and maintaining confidential
files.
Serves as an administrative liaison to others within/outside the
department/company regarding administration issues in areas such as accounting
(expense reports), marketing (proposal collateral, client events), mapping and
research (client research).
Creates and initiates correspondence and memoranda; compiles and prepares data
for administrative reports and presentations.
Schedules and maintains calendar of appointments, meetings and travel
itineraries, and coordinates related arrangements.
Carries out special projects and assignments as requested. May be responsible
for coordination/planning and execution of special events and conferences for
client, department and/or office events. May participate in communicating new
program(s) to employees.
Responsible for opening, sorting, prioritizing and distributing inbound mail.
Coordinates services for outbound mail.
Answers phone calls with regards to inquiries, researching and resolving
problems requiring knowledge of department policies and procedures.
Administers the department/business unit record keeping system; updates
various department/business unit records and publications; ensures that
department/business unit files are maintained in accordance with company
policies and procedures; reviews requests for information and determines the
appropriateness of release.
Other duties may be assigned.
No formal supervisory responsibilities in this position. May provide informal
assistance such as technical guidance and/or training to coworkers. May
coordinate work and assign tasks.
Decisions made with general understanding of procedures and company policies
to achieve set results and deadlines. Errors in judgment may cause short-term
impact to co-workers and supervisor.
Qualifications
To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions.
High school diploma or general education degree (GED) required. Associate's
degree (AA) or equivalent from two-year college or technical school preferred.
Minimum of four years of related experience and/or training.
None
Ability to comprehend and interpret instructions, short correspondence, and
memos and ask clarifying questions to ensure understanding. Ability to write
routine reports and correspondence. Ability to respond to common inquiries or
complaints from clients, co-workers, and/or supervisor. Ability to effectively
present information to an internal department and/or large groups of
employees.
Requires basic knowledge of financial terms and principles. Ability to
calculate simple figures such as percentages.
Ability to understand and carry out general instructions in standard
situations. Ability to solve problems in standard situations. Requires basic
analytical skills.
Intermediate experience with Microsoft Office Suite. Must have a strong
command of the English language and excel in the areas of spelling, grammar
and punctuation.