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Lease Administration Analyst
The Lease Administration Analyst is responsible for administering and tracking the leases of properties in the company's portfolio. Lease Administration Analyst tracks the leases of financial transactions, such as rents, sublease payments, renewals, taxes and property expenses. This position processes the leases to make sure all the information is accurate and logged into the database and filed appropriately. Lease Administration Analysts are also accountable for consistently demonstrating the knowledge, skills, abilities, and behaviors necessary to provide exceptional customer service to ASO and Business Unit personnel.
Administering leases of managed properties to ensure proper billing according to the terms of the Tenant Leases.
Properly interpreting and documenting lease provisions by adding notes to the Tenant's lease file.
Preparing year-end CAM and Utilities, Tax and Insurance reconciliations and billings.
Tracking lease commencements for leases with non-specified critical dates.
Scanning and bookmarking all of the Tenant leases into the Company's document storage software.
Tracking sales of tenants required to report sales or pay percentage rent and prepare billing as needed.
Tracking tenant sales information for Company reporting on sales per square foot of tenant, Business line and the Property.
Responding to inquiries from associates in the field.
Repairing Adjustments to tenant's accounts as approved by the LAD Department Heads.
Maintaining accuracy of the tenant database and the information is current.
Providing exemplary customer service knowledge, skills, and behaviors at all times.
Accurately abstracting and entering all pertinent lease data into accounting system and reporting tool, including address book records, lease records, recurring charges, expense participation data and lease clauses within the designated time frame.
Perform special duties and tasks as assigned.
Maintain CPI tables for indexed increases and verify the accuracy in Tenant billings from year to year.
Maintain LAD procedures manual and Business process flows.
Reviewing commission payment requests to ensure accuracy and forward for payment processing.
Entering and validating any recurring billing change requests and review AR ledger to ensure
Accuracy of request.
Reviewing the lease data in multiple applications for consistency with legal document.
Advising appropriate parties of any changes and updates needed for tenant information (i.e. letters of credit, insurance certificates, security deposits, commencement letters.)
Confirming and updating Accounting System for move in and move out notices received from
Property Management teams.
Skills and abilities associated with completion of high school or GED equivalency is required.
A bachelor's degree from an accredited college or university is preferred.
In addition to the education above, at least 2 years of relevant experience is required. Professional experience in lease administration and/or real estate is preferred.